Simple Strategies to Hold Effective Meetings

Over the past decade I’ve been to so many ridiculous meetings! You know those meetings when you sit there and wonder why you’re even having them in the first place. The ones where your mind wonders on the million other things you have to do but can’t because you’re in this meeting. Yep, that one! Well, my friends have no fear I’ve come up with 7 strategies to hold effective meetings that don’t waste others’ time on ones that don’t need to happen.

Before scheduling a meeting, ask yourself this one question:

If so, do it! One rule of thumb is to look at your content to see if you’re looking for:

If your agenda would be filled with updates and things to keep in mind with no discussion-think email. If you’re looking for a discussion on a specific topic and need feedback, schedule your meeting.

Before your meeting, send out a detailed agenda. This should not only include the topics for discussion but what the type of conversation you’re looking for so people can be prepared with their questions.

This agenda should be sent out in a timely fashion, preferably 1–2 business days prior. It’s the worst when someone sends out an agenda a few hours before and you’ve been in other meetings all day and unable to look at it.

Some people can come up with ideas on the spot and others need some time. If you’re truly looking to include everyone’s ideas either ask people to come with them prior to the meeting with a detailed prompt or block off dedicated individual time during the meeting.

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